Qualifications:
- Bachelor’s Degree in Education and any equivalent combination of training and experience that provides the required knowledge, skills, and abilities
Supervises: None
Essential Job Functions:
- Maintains and updates various Human Resources forms as needed
- Provides various HRMS reports, lists and statistical data as requested by supervisor
- Exercises confidentiality concerning personnel matters
- Ensures that confidential information is secure at all times
- Keeps work area clean and presentable to guests
- Ensures that all paperwork is scanned and filed in a timely manner and all data is entered in to the HRMS system in a timely manner
- Maintains an attitude of service, assistance and support for employees and guests at all times whether in person or via email or phone
- Assists with retirement recognition, orientation/induction sessions and job fairs
- Keeps HR Director abreast of any employee issues
- Serves as point of contact for all certified applicants and employees
- Creates and maintains paper files and electronic files for all certified staff members
- Processes onboarding paperwork for all newly certified staff
- Keeps abreast of certified vacancies and school needs at all times
- Assists applicants with completing online application
- Evaluates transcripts/licensure/qualifications of candidates, including lateral entry
- Assists new employees in applying for a professional educator’s license and plan of study
- Process license requests for certified employees to include renewing, converting and extending licenses, adding license areas, adding experience, applying for graduate pay, etc.
- Monitor license status, renewal credits and pay status for all licensed employees and correspond with individuals and Finance as needed
- Maintains records of pre-employment staff development and prepare stipends for attendees
- Collaborates with Personnel Support Coordinators to ensure beginning and lateral entry teachers are up-to-date with requirements needed for a continuing license
- Prepares and maintains employment contracts for all licensed and administrative staff Collaborates with other HR staff and finance on Title II application
- Coordinates completion of monthly board report with all other HR staff
- Performs other duties and responsibilities as assigned by supervisor
Physical and Cognitive Requirements
The major physical and cognitive requirements listed below are applicable to the Human Resource Specialist – Licensure job classification within Hoke County Schools.
Work in this classification is considered light physical work requiring the exertion of up to 40 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
Must be able to:
- Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence
- Understand and conform to all rules of punctuation, grammar, diction and style
- Speak to individuals or groups of people with poise, voice control and confidence
- Respond adequately to inquiries or complaints
- Write using standard convention in all languages required by the job
- Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
- Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
- Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)
- Use/interpret job related terminology, mathematical formulas and functions effectively and efficiently
- Deal with people beyond giving and receiving instructions
- Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
- Be sensitive to cultural differences among individuals and groups of persons
- Operate a motor vehicle
- Operate/use a variety of automated office machines and other office equipment to include communication machines/equipment/devices