Qualifications:  

• Bachelor’s Degree in Education and any equivalent combination of training and experience that provides the required knowledge, skills, and abilities

Supervises:  None 

Essential Job Functions:  

• Maintains and updates various Human Resources forms as needed  
• Provides various HRMS reports, lists and statistical data as requested by supervisor
• Exercises confidentiality concerning personnel matters
• Ensures that confidential information is secure at all times  
• Keeps work area clean and presentable to guests  
• Ensures that all paperwork is scanned and filed in a timely manner and all data is entered in to the HRMS system in a timely manner  
• Maintains an attitude of service, assistance and support for employees and guests at all times whether in person or via email or phone  
• Assists with retirement recognition, orientation/induction sessions and job fairs  
• Keeps HR Director abreast of any employee issues  
• Serves as point of contact for all certified applicants and employees 
• Creates and maintains paper files and electronic files for all certified staff members  
• Processes onboarding paperwork for all newly certified staff  
• Keeps abreast of certified vacancies and school needs at all times  
• Assists applicants with completing online application  
• Evaluates transcripts/licensure/qualifications of candidates, including lateral entry  
• Assists new employees in applying for a professional educator’s license and plan of study  
• Process license requests for certified employees to include renewing, converting and extending licenses, adding license areas, adding experience, applying for graduate pay, etc.  
• Monitor license status, renewal credits and pay status for all licensed employees and correspond with individuals and Finance as needed  
• Maintains records of pre-employment staff development and prepare stipends for attendees  
• Collaborates with Personnel Support Coordinators to ensure beginning and lateral entry teachers are up-to-date with requirements needed for a continuing license  
• Prepares and maintains employment contracts for all licensed and administrative staff  Collaborates with other HR staff and finance on Title II application  
• Coordinates completion of monthly board report with all other HR staff  
• Performs other duties and responsibilities as assigned by supervisor

 Physical and Cognitive Requirements 

The major physical and cognitive requirements listed below are applicable to the Human Resource Specialist – Licensure job classification within Hoke County Schools. 

Work in this classification is considered light physical work requiring the exertion of up to 40 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. 

Must be able to:  

• Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence  
• Understand and conform to all rules of punctuation, grammar, diction and style  
• Speak to individuals or groups of people with poise, voice control and confidence  

• Respond adequately to inquiries or complaints  
• Write using standard convention in all languages required by the job  
• Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions  
• Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form  
• Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)  
• Use/interpret job related terminology, mathematical formulas and functions effectively and efficiently  
• Deal with people beyond giving and receiving instructions 
• Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations  
• Be sensitive to cultural differences among individuals and groups of persons  
• Operate a motor vehicle  
• Operate/use a variety of automated office machines and other office equipment to include communication machines/equipment/devices